Purchase

Position: Manager – Purchase

Job role / responsibilities

• Defining and implementing the purchasing policy by all team members and ensuring theiradherence by other functional heads

• Identifying and finalizing vendors based on company norms and initiating and coordinatingvarious vendor development activities for all purchase items

• Defining threshold levels for various stock items for managing connected costs

• Studying the requirements of the production units for various consumables and monitoringits stock levels in the organization periodically

• Identifying multiple vendors to procure CAPEX items and providing inputs to managementon price and quality service providers

• Conducting rate negotiations on the cost of purchase and service levels required fromvendors

• Defining and implementing various process control mechanisms for ensuring that recipientfunctions are provided appropriate quality for their requisitioned items

• Coordinating and following up with vendors to ensure that all material ordered is deliveredin right quantity and on time

• Filing of all necessary documentation of rate contracts, service level agreements, and otherrecords for all purchase activities of the company

• Reviewing purchase requirements/requisitions made by various functions and assessingnecessity of the same and providing alternate methods to fulfill their requirements

• Coordinating with customs, octroi, and other authorities to ensure that all formalities anddocumentation for all purchases is completed and necessary records are maintained

• Following up with Accounts team for vendor payments on a timely basis• Providing necessary development inputs to team members on day-to-day functionalactivities to build their knowledge in the purchasing function

Position: Executive – Purchase

Job role / responsibilities

• Identifying vendors for supply of various items for office and plant requirements based onthe company’s procurement policies

• Conducting a preliminary verification/qualification of vendors capability to deliver on thecompany’s requirement with appropriate service levels

• Reviewing standard rates for various products, services offered by vendor and conducting acomparative analysis for negotiations purposes

• Issuing rate contract with vendors for various supplies

• Preparing purchase orders for meeting various requirements of office supplies

• Placing orders with vendors for supplying necessary material based on each location’s needs

• Conducting a quality and quantity check of all purchases as per specifications received fromusers

• Verification of GRNs and delivery challans for all supplies received in company premises

• Filing of delivery challans in a separate file for cross verification with vendor bills

• Coordination and management of local vendor and resolving any document/process relatedissues

• Ensuring timely availability of stocks at concerned locations

• Coordination and follow up with accounts team for releasing vendor payments on a timelybasis

• Maintaining proper records of all purchases done during the year